– International structures. Local precision.
SSM Payroll Solutions
We handle ongoing payroll operations, review international assignments, and optimize payroll processes. For companies that expect clear structures, reliable results, and well-founded decisions
— nationally and internationally.
Solutions
Payroll — both domestic and international — requires clarity, structure and reliability.
SSM Payroll Solutions creates stable foundations on which work can start with confidence and
payroll runs are handled cleanly, month after month
What we handle!
Payroll delivered securely and reliably.
What we review!
Identifying risks before they arise.
What we optimise!
Designing processes that are efficient and easy to follow
What we take care of for you
Outsourcing with structure and stability.
We completely take over your ongoing payroll processing.
Stable, legally compliant, and digitally structured – so that invoices are reliably accurate every
month payroll results are consistent every month and internal resources are relieved.
What you gain with SSM Payroll Solutions
Payroll outcomes you can rely on, month after month.
- Punctual and consistent payroll processing
- No dependency on internal staff availability
- Absence data maintained on an ongoing basis
- Processes aligned with current legal requirements
Experience brings clarity where uncertainty exists.
- Personal support with clear points of contact
- Structured guidance on related areas such as labour law, social security, payroll tax and
fringe benefits
Efficiency comes from well-aligned systems.
- Use of modern, well-established digital tools
- Data protection aligned with GDPR requirements
- Online access to all relevant payroll documents
Looking beyond payroll runs.
- Reduced risk through structured payroll calculations
- Up-to-date handling of travel expenses and allowances
- Individual evaluations and personnel cost planning
- Calculation of personnel provisions for interim and annual financial reporting
Predictable. Transparent. Cost-efficient.
- No investment in payroll software or system maintenance
- Clear and transparent fee structures
What we review for you!
Due diligence and risk management for international assignments
International assignments require clear decisions.
We review all relevant framework conditions before an assignment begins, creating a
reliable basis for HR, payroll and management.
Your service
Assignment scope and structure
Review of purpose, duration, location and the appropriate assignment model.
Permits and registrations
Assessment of work permits, registration requirements and reporting obligations.
Social security and A1 coverage
Clear allocation of social security and review of cross-border obligations
Tax exposure and shadow payroll
Assessment of tax implications and the potential need for shadow payroll.
Labour law and minimum standards
Review of remuneration, leave entitlements, employee protections and documentation requirements.
Payroll and organisational risks
Impact on payroll processing, reporting obligations and potential permanent establishment risks.
Your outcome
A clear decision framework
Assignments assessed as feasible, feasible with conditions, or requiring adjustment.
Stable Implementation
Structured documentation, coordinated processes and legally aligned preparation.
What we optimise for you!
Clear processes, defined responsibilities and payroll that works consistently, transparently
and in a structured way — month after month.
Stable payroll outcomes come from clear processes.
We optimise workflows, responsibilities and documentation so payroll operates efficiently, transparently and reliably over the long term
Your service
Process flows and structure
Review and design of the payroll process chain — from data input through to final payroll outputs.
Roles, responsibilities and communication
Clear definition of responsibilities across HR, payroll, management and interface functions.
Documentation and compliance
Development of a clear, audit-ready and sustainable documentation framework.
Quality assurance and error reduction
Introduction of standards and control steps that stabilise monthly payroll runs and reduce sources of
error.
How the collaboration starts
Initial, non-binding consultation
We discuss your current situation, requirements and objectives.
This first conversation helps clarify which services are relevant for you and how a structured
collaboration can be set up.
Analysis and proposal
We review the relevant framework conditions, assess the requirements and prepare a clear, tailored proposal based on your situation.
Implementation and onboarding
After approval, we implement the agreed processes, put the required documentation in place and support the first payroll runs to ensure a smooth and reliable transition.
Sonia Sisa Moya
I built my expertise in internal payroll functions – from family-owned businesses through to
corporate group structures – as well as through the support of more than twenty international
payroll projects.
In payroll processes, the same challenges appear time and again: assignments begin before the
purpose, duration or type of assignment are clearly defined. Legal questions remain open, decisions
are delayed.
The consequences are unnecessary costs, rework and uncertainty.
This is exactly where I step in. With long-standing experience in Austrian payroll, I recognise early
where risks arise and where processes become unstable. I combine deep payroll expertise with a
well-founded assessment of social security, tax law, labour law and organisational impact.
FAQ
When is an A1 certificate required?
An A1 certificate is required as soon as an employee works across borders within the EU, the EEA
or Switzerland — even for short business trips.
It applies from the first day of the assignment and confirms which social security system is applicable.
How do I register employees for social security in Austria?
Registration must be completed before the employee starts work.
Late or incorrect registration can lead to corrections and audit findings.
What should new employers consider before their first hire in Austria?
Compliant employment contracts, correct social security registration and a functioning payroll
setup.
Early decisions can have lasting legal and financial implications
How can a foreign employer hire employees in Austria without having a local entity?
Employment is possible without a local entity if employment contracts, payroll processing,
registrations and employer obligations are handled in accordance with Austrian law.
How are postings, expats and cross-border employees handled correctly in
payroll?
The assignment duration, place of work and applicable social security rules must be clearly defined.
A1 certificates and double taxation agreements help prevent double contributions and tax exposure.
What employment options are available for international employees in Austria?
International employees may be engaged through local employment, temporary posting or as cross-
border commuters.
The appropriate model depends on the role, assignment duration and legal framework and should be
assessed before the assignment begins.
Contact
+43 664 928 8875
office@ssm-payrollsolutions.com
Franz Binder Straße 47/1/29
3100 St. Pölten